Office copiers and printers are vital components for the smooth functioning of any business. These office essentials are hidden gems that can significantly save time and money. However, selecting the right machine can be challenging because so many models and brands are available in the market. To make this process efficient, we have compiled some top features for choosing an office copier and printer.
Secure Print Release
Multifunction copiers are widely used in the standard office environment. In most cases, it is cheaper to print to a multifunction copier than a desktop printer. However, the shuffle of documents among many people using a single print device can lead to potential loss.
With secure print release, users can securely send their jobs to the multifunction copier. Still, this device will not print the document until the user confirms the device. Users can verify their identity at their machines using their existing ID cards or pin codes. Whichever method you use, the copier will not generate the document until the user approves their identity with the device.
Automatic Toner Replenishment
Do you remember the last time your copier ran out of toner and no spare one was available? When you run out of toner, your copier machine is useless for printing or copying.
With automatic toner replenishment, networked copiers and printers can operate a simple data collection agent (DCA) that sends info to the copier. This DCA will be used to monitor toner levels in your device.
When toner reaches a specified threshold level, it automatically ships to your desired location without needing to call and order.
Scan to Email and Scan to File
Almost every office uses digital documents for easy transfer between employees. Today’s commercial copiers can scan to various places in different file formats. Scanning is scanning a document to an external storage medium like a memory stick or thumb drive.
So, you can easily scan and email documents to other users directly from the copier. You can also scan and save documents into folders controlled with access controls. This feature shows that document sharing only occurs with those who have permission to see them.
Auto Duplex
Remember when double-sided printing meant you had to print one side, reload your paper and print the other? Thanks to the auto duplex functionality that comes standard on many copiers, those days are long gone. Auto duplex saves time, paper, and toner due to mistakes when reloading paper to make double-sided documents. If you have this special feature on your machine, set it to the default and take benefit.
Collate and Staple
In the past, we often employed an assistant to organize large documents into usable packets during printing. With Collate and Staple, you may stop wasting staff time assembling these documents.
Instead of producing 20 copies of page 1, 20 copies of page 2, and so on, your copier’s collate feature can print 20 copies of a large document in page order.
